AE Events
Menu How the committee works

Transparent and collaborative

How the AE committee works

The committee turns good ideas into sustainable activities. It reviews interest, volunteer support, costs and responsibilities before an event is published.

Standard view Contact the committee

  1. Step 1

    Ideas and interest

    AEs suggest activities, explain their idea and can say whether they would like to organize it. Others can indicate their interest without committing.

  2. Step 2

    Feasibility and essential volunteers

    The committee reviews the location, timeframe, cost framework and the volunteer roles needed for reliable delivery.

  3. Step 3

    Committee vote and leader approval

    A frozen decision record, documented quorum and the required leader approvals make decisions traceable.

  4. Step 4

    Volunteers confirm tasks

    A task only becomes binding when the person explicitly confirms the effort, deadline and possible expenses.

  5. Step 5

    Publication and risk review

    Only confirmed essential roles open the publication gate. Later risks remain visible but never cancel an event automatically.

  6. Step 6

    Delivery and feedback

    After the activity, the committee reviews unavoidable costs, gathers feedback and gives the person who suggested it a personal response.